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Conveyancing Administrator/Paralegal

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This top tier is market leading in diversity and inclusion iniatives, with numerous awards and accolades to their name. They pride themselves on their professionalism working with impressive companies on large workloads.


  • Initiating and tracking of trust monies - this includes deposits, sending out trust deposit receipts, identifying, tracking unidentified trust monies, investing of funds, arranging for payments to be made out of trust.
  • Assisting with preparation of settlement figures.
  • Liaising with Business Finance Trust Accounting Team on new trust accounting processes.
  • Matter opening, ongoing maintenance, billing and reporting finance figures to partner.
  • Maintenance of off-plan development project spreadsheets - this includes recording details of deposits, tax file numbers, options schedules etc.
  • Reviewing and actioning multiple inboxes for the developments to allocate action items for conveyancers.
  • Provide timely and accurate administrative support to licenced conveyancers.


  • Previous legal secretary experience - preferably within Real Estate/Conveyancing team.
  • Experience with supporting a conveyancing practice, specifically off-plan conveyancing is desirable.
  • A working understanding of managing trust monies in a conveyancing context is desirable.
  • High attention to detail and level of accuracy in output is essential.
  • Experience with Aderant Expert is desirable.
  • Experience with PEXA and PEXA projects is desirable.
  • High level of proficiency with the Microsoft suite (Outlook, Word, Excel and PowerPoint), in particular Excel, is essential.


empire group is a legal specialist recruitment firm working with private practice firms (boutique to top-tier/international), government agencies and in-house. I am a former legal administrator and operations coordinator out of a top-tier firm so am passionate about helping administrators and support staff in their next career move. If the above role isn't what you're looking for, reach out as we can assist you in finding the right one!

Maddison Pannell
Reference No:
Phone: (02) 8227 7202

To apply, please send your CV in Microsoft Word format on Seek or send me an email.