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Legal Secretary - Workplace Advisory (Temporary)

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Firm background

My client is a premium Australian commercial law firm renowned for advising clients on their most important transactions, commercial issues, and disputes. From offices in Melbourne and Sydney, the firm provides advice to a diverse range of entrepreneurial Australian listed companies, private businesses, high-net-worth individuals, and international corporations. The firm also has a dedicated public interest practice providing advice to charities and not-for-profit organisations relating to significant legal, social, environmental, and cultural issues.

The Workplace Advisory Practice

The firms' Workplace Advisory practice is a premium, full-service provider of workplace solutions encompassing advisory operations and dispute resolution. Their deep industry knowledge includes working with clients in banking and financial services, insurance, retail, manufacturing, health and pharmaceuticals, broadcasting, recruitment and consulting and professional services. The practice is led by the partner and is experiencing an exciting growth phase.

Clients seek our advice for their most significant matters, including:

  • Strategic human resources / industrial relations management;
  • High impact litigation;
  • Organisational restructures;
  • Senior executive succession planning;
  • Protection of intellectual property and confidential information;
  • Executive remuneration and benefits;
  • Best practice regulatory compliance;
  • Workplace investigations;
  • Transfer of business considerations; and
  • Independent contractors and outsourcing.

The Role

An exciting opportunity exists for an intermediate to senior legal secretary, with private practice experience to join our Melbourne office. This role currently supports the busy Workplace Advisory team consisting of a Partner, Senior Associates, Lawyers, and Graduates. There are two secretaries working alongside side this role, across our collaborative Workplace Advisory & Competition teams.

Overview of Key Responsibilities

The range of duties the position is responsible for include:

  • typing and collation of various legal documents, including (but not limited to):
  • ? briefs to counsel; ? court documents for filing; ? collation of documents for trial; and ? digital dictation;
  • typing of correspondence, memos and email communications;
  • contact with clients, barristers and other internal staff face-to-face, via telephone and email;
  • entry of timesheet data and preparation of client accounts (billing);
  • file and diary management;
  • file maintenance and archiving; and
  • other administrative tasks as required.

The Successful Candidate

The successful candidate will possess a committed, proactive and service oriented approach to work, demonstrating the following skills and experience:

  • first class organisational and communication skills;
  • advanced skills in Microsoft applications (particularly Outlook and Word);
  • accurate typing, spelling, grammar and proof reading skills;
  • experience in entry of timesheet data and preparation of client accounts (billing);
  • previous experience in private practice;
  • knowledge of iManage document system and Aderant software (desirable); and
  • experience in litigation, competition and/or employment law (desirable).