Position overview
The Temp Legal Assistant will provide administrative support to the WR & Safety team and must be a confident self-starter, able to prioritise and manage the competing priorities of the role, and perform all tasks in a timely and professional manner.
Key responsibilities
The key responsibilities of this position are as follows:
- Answering, directing telephone calls, and taking messages.
- General administrative supporting, including:
- opening new files via the company's document management system;
- printing, photocopying and scanning documents;
- preparing documents, briefs to counsel, presentations and correspondence;
- sending emails;
- filing and archiving;
- Court filing;
- organising couriers;
- data entry; and
- ad hoc requests for practical assistance.
- Managing meeting room bookings and catering requirements.
- Time recording and billing.
- Greeting clients when required.
- Assisting with answering reception and greeting clients (when required).
- Managing multiple calendars.
- Assistance with organisation of team and company functions (for the team, clients, the firm, individual directors).
- Organising and booking travel arrangements.
- Assisting with tidying the office.
Other duties will be required from time to time, as directed by Natalie Bourke in accordance with the needs of the WR & Safety team.
Teamwork & communication
The Temp Junior Legal Assistant will:
- Work as part of the KHQ community to create a positive, tolerant and harmonious work environment.
- Deal with all staff in a helpful, courteous and respectful manner.
- Communicate ideas which may improve the efficiency, performance or standards of the Wills & Estates team and the firm in general, and be open to the consideration of new ideas.
- Actively participate in the giving and receiving of constructive feedback to ensure understanding and open team relationships.
Key attributes, skills & experience
Essential
- Intermediate computer skills, utilising Microsoft Word, Excel, PowerPoint and Outlook.
- Well-presented and takes pride in their work.
- Willingness to learn and accept instructions.
- Willingness to provide occasional assistance to other directors, lawyers and administrative staff.
- Strong attention to detail.
- Ability to prioritise.
- Flexibility.
- Initiative, enthusiasm and motivation.
- Organisational and time management skills.
- Excellent written and verbal communication skills.
- Excellent telephone manner.
- Ability to communicate effectively and appropriately with directors, staff and clients.
- Must be diplomatic, dependable, discrete, perceptive and trustworthy.
- The ideal candidate will also be diplomatic, dependable, discrete, perceptive and trustworthy.
Desirable
- A diploma in administrative or secretarial support services.
- Experience working in a legal environment.
