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Temp Legal Assistant

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Position overview
The Temp Legal Assistant will provide administrative support to the WR & Safety team and must be a confident self-starter, able to prioritise and manage the competing priorities of the role, and perform all tasks in a timely and professional manner.

Key responsibilities
The key responsibilities of this position are as follows:

  • Answering, directing telephone calls, and taking messages.
  • General administrative supporting, including:
  • opening new files via the company's document management system;
  • printing, photocopying and scanning documents;
  • preparing documents, briefs to counsel, presentations and correspondence;
  • sending emails;
  • filing and archiving;
  • Court filing;
  • organising couriers;
  • data entry; and
  • ad hoc requests for practical assistance.
  • Managing meeting room bookings and catering requirements.
  • Time recording and billing.
  • Greeting clients when required.
  • Assisting with answering reception and greeting clients (when required).
  • Managing multiple calendars.
  • Assistance with organisation of team and company functions (for the team, clients, the firm, individual directors).
  • Organising and booking travel arrangements.
  • Assisting with tidying the office.


Other duties will be required from time to time, as directed by Natalie Bourke in accordance with the needs of the WR & Safety team.

Teamwork & communication
The Temp Junior Legal Assistant will:

  • Work as part of the KHQ community to create a positive, tolerant and harmonious work environment.
  • Deal with all staff in a helpful, courteous and respectful manner.
  • Communicate ideas which may improve the efficiency, performance or standards of the Wills & Estates team and the firm in general, and be open to the consideration of new ideas.
  • Actively participate in the giving and receiving of constructive feedback to ensure understanding and open team relationships.



Key attributes, skills & experience
Essential

  • Intermediate computer skills, utilising Microsoft Word, Excel, PowerPoint and Outlook.
  • Well-presented and takes pride in their work.
  • Willingness to learn and accept instructions.
  • Willingness to provide occasional assistance to other directors, lawyers and administrative staff.
  • Strong attention to detail.
  • Ability to prioritise.
  • Flexibility.
  • Initiative, enthusiasm and motivation.
  • Organisational and time management skills.
  • Excellent written and verbal communication skills.
  • Excellent telephone manner.
  • Ability to communicate effectively and appropriately with directors, staff and clients.
  • Must be diplomatic, dependable, discrete, perceptive and trustworthy.
  • The ideal candidate will also be diplomatic, dependable, discrete, perceptive and trustworthy.


Desirable

  • A diploma in administrative or secretarial support services.
  • Experience working in a legal environment.